2026 International Women’s Peace Conference
Speaker Application Consent Form
The International Women’s Peace Group (IWPG) requests your consent below for the conference speaker application and event operations.
RequiredConsent to Collection and Use of Personal Information
| Purpose of Collection and Use | Processing of 2026 International Women’s Peace Conference speaker applications and identity verification, conduct of review and speaker selection procedures, notification of important event-related announcements and event operations, speaker management and conference program planning support |
|---|---|
| Items Collected | Name, Nationality, Country of Residence, Organization, Position/Title, Phone Number, Email Address, Short Biography |
| Retention and Use Period |
Retained for one year from the end of the event, then promptly destroyed. Method of destruction: Electronic files are permanently deleted in an unrecoverable manner; printed materials are shredded or incinerated. |
| Right to Refuse Consent and Notice of Disadvantages | You may refuse to consent to this collection and use of personal information. However, as this is a required item for the speaker application, refusal of consent will limit your ability to submit or complete your application. |
Selected speakers’ names, affiliations, positions, and biographies may be published in the official conference program and on the IWPG website.
RequiredConsent to Use of Presentation Materials
| Scope and Purpose of Use | Posting on IWPG’s official website and SNS channels, production and distribution of newsletters and commemorative promotional materials, inclusion in conference outcome reports, media coverage, and other non-profit peace activity promotional purposes |
|---|---|
| Items to Be Used | Presentation title, abstract, presentation materials (slides/script), profile photo, short biography |
| Retention and Use Period | Retained for three years from the end of the event. Materials posted on the website may be removed upon separate request. |
| Right to Refuse Consent and Notice of Disadvantages | You may refuse this consent. However, as the disclosure of presentation materials is a required component of conference operations, refusal of consent may limit your eligibility for speaker selection. |
RequiredConsent to Photography/Videography and Promotional Use
| Scope and Purpose of Use | Posting on IWPG’s official website and SNS channels, production and distribution of newsletters and commemorative promotional materials, media coverage, and other non-profit peace activity promotional purposes |
|---|---|
| Right to Refuse Consent and Notice of Disadvantages | You may refuse this consent. However, due to the nature of the event, some on-site photography (overall venue shots, group photos, etc.) may be unavoidable. |
If you do not wish to consent to photography, please let the on-site information desk or event staff know in advance on the day of the event, and we will make accommodations such as seating arrangements wherever possible. Please understand, however, that you may still be included in unavoidable situations such as overall venue shots or group photos.
OptionalConsent to Receive Promotional and Newsletter Information
| Purpose of Collection and Use | Provision of IWPG’s regular newsletters, peace activity information, campaign announcements, and information on future events (via email) |
|---|---|
| Items Collected | Email address, Name, Phone Number |
| Retention and Use Period | Until consent is withdrawn or service provision ends |
This consent to receive promotional information is optional. Even if you do not consent, it will not affect your speaker application for the ‘2026 International Women’s Peace Conference’ in any way.
🔒 Inquiries regarding personal information processing: International Women’s Peace Group (IWPG) · conference@iwpg.org